Soution 4: Governance Oversight & Secretariat | Tim O'Hanlon Strategic Management Services

TOSMS Boardroom Solutions

Boardroom
Integrated Governance Framework Solution

Pillar 1
Enterprise Development
and Strategy Management Solution

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Pillar 2
Boardroom
Governance Documentation and Training Solution

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Pillar 3
Boardroom Accountability
and Combined Assurance Solution

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Pillar 4
Governance
Oversight
and
Secretariat Solution

Pillar 5
Boardroom Organisation Design and
Controls
Solution

Pillar 6
Boardroom
Risk and Compliance Monitoring Solution

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Pillar 7
Ethics, Environmental and Social Responsibility
Solution

Pillar 4: Governance Oversight and Secretariat Solution

The Corporate Secretarial function is well developed and has many outstanding tools that provide the full administration services for a boardroom. There are just a few potential major issues with how it works. Firstly, what is missing is its full integration into the rest of the business architecture that TOSMS provides for seamless delivery of governance by the board and executive team. It is therefore key that the existing practices, standards and tools in use are able to be integrated into the seven pillars of the Integrated Governance Framework to achieve full digitization, integration and automation of this aspect of the Boardroom Oversight and Secretariat Solution.

Secondly, the role of the company secretary must be redefined in the context of an Enterprise Mission Control Centre, the primary purpose of which is the oversight of the enterprise mission. In the absence of this facility, the Company Secretary attempts to bridge the gap but this has the potential of compromising what is required from a fully engineered solution that incorporates all seven pillars. There are many areas of specialisation here that are not the remit of the Company Secretary.

An overview of the solution that deals with oversight and secretarial requirements is provided in the diagram below.